Detailed User Specification

Readers

• Can read any page groups in the folder (but not in sub-folders).

Writers:

• Can upload page groups to the folder

Caretakers:

• Control who are the readers and writers, but cannot add anonymous users to either group
• Cannot change the publishers or caretakers
• Can create subfolders, which initially have the same publishers, caretakers, readers and writers (they can then change readers and writers, but not caretakers or publishers)
• Can delete page groups
• Can delete sub-folders if they are also a caretaker of the sub-folder
• Can take ownership of page groups (the page group is then owned by the folder's caretaker group, rather than the individual caretaker)
• Can mark a page group as "suitable for publication"
• Can unpublish published page groups
• Can change properties of page groups
• Get notified by email of expiry of page groups if they have taken ownership
• Can change folder properties
• Can identify a page group as an index page group, which will always come first in the folder, and have a 'home' icon beside it.

Publishers:

• Can publish any page groups in the folder (allow anonymous users to read them)
• Can unpublish published page groups

Each organisation can have arbitrary users and groups of users, which can be added to the above groups, and one special group, administrators.

Administrators:

• Change the readers, writers, caretakers and publishers of any folder
• Can publish and unpublish page groups in any folder
• Add and delete users and groups, and change the members of groups
• Should not be able to remove all users from the administrator's group
• Can change page group properties
• Can change folder properties (currently just the display name)
• Can upload page groups to any folder
• Can delete any page groups and folders
• Can read any page groups
• Can change any user's password
• Can retrieve expired page groups

In addition, the owner of each page group (the writer who uploaded it, unless a caretaker has taken ownership):

• Can change the page group's properties
• Can read the page group
• Can delete the page group
• Gets notified by email of expiry

See also:

• Next help page: Overview of Typical Uses
• Glossary