Adding Multiple Users with a Spreadsheet

To help save you time, Webstore lets administrators as many users as they like in one go, by uploading a spreadsheet containing their details.

• Download the sample spreadsheet by right-clicking here and selecting "Save Target As..."
• Save the file on your computer and open in using a spreatsheet program (e.g. Micorsoft Excel)
• Delete the example user and enter details of the users you want to add:
  • Enter the user name in the first column. The user name must be made up of letters and numbers only
  • Enter the user's full name in the second column
  • Enter the user's email address in the third column. This is the address to which notification is sent when pages controlled by the user expire. If the user does not have an email address, or does not want to receive notification, enter "none".
  • Enter the user's password in the fourth column. The password must be made up of letters and numbers only, and must be between 5 and 12 characters long. Users can usually change their own password; if you do not want a user to change their own password, this can be prevented by putting an asterisk (*) at the start of the password. The asterisk will not be included in the password.
  • If you want to create a private folder for the user, enter "yes" in the fifth column, otherwise enter "no"
  • In the sixth and subsequent columns, enter the names of any groups you want to add the user to, one per column. If the group does not already exist it will be created for you.
• Save the edited spreadsheet as a .csv file.
• If you are not already logged on, log on as an administrator of your organisation.
• Go to the Add Multiple Users page, by following this link, or clicking on "Add multiple users" on the User Manager page under options.
• Click on the browse button, and select your spreadsheet file.
• Click on the button.
• Your users will be added. If your organisation already has a user with the same user name as one on your spreadsheet, you will be told and that user will not be added or changed. If you enter the details of a user incorrectly and the Webstore server cannot understand what you have entered, you will be told, and that user will not be added.
• After your users have been added, you can change their details by editing the spreadsheet and uploading it again.
  • New users will be added.
  • The users' full names and email addresses will be updated.
  • The password will NOT be changed, so if the user has changed their password, their change will not be lost.
  • Users will be added to any extra groups in the spreadsheet, and removed from any groups you have taken off the spreadsheet.
  • Any empty groups will be deleted
• You can also change the details using the User Manager.